Onboarding automation that puts each new hire on your site on day one
Each new hire means a profile to chase, a page to write and lists to edit. We build one system that adds them from one change and clears them the night they leave.
One call and one quoted price. Nothing is built or billed until you approve the plan.
- 194 systems live
- 1 owner, 0 office staff
- 17 automatic checks
On this page
The edits onboarding automation takes off your team
One change in your records replaces the round of edits.
Every edit below happens on its own.
- Profile: a guided signup collects photos, details and services, and nudges until it is complete.
- Page: their page goes live and joins every list that shows your team.
- Google: the new page is sent to Google the day it goes live.
- Account: their login is ready with the right role in one step.
- Leaving: mark them inactive and every page drops them that night.
By hand, each join and each exit is a round of edits.
- Profile: someone chases missing photos and details by email.
- Page: someone writes the page and edits each list that should show them.
- Google: the new page waits until someone thinks to submit it.
- Account: logins are made one by one, with roles set from memory.
- Leaving: old names stay on pages until a customer asks for them.
Your team adds a person once, and the site keeps up.
Why teams automate employee onboarding: the cost by hand
Three jobs that come back with every hire and every exit.
| # | Situation | What it takes by hand | Hours a month | Cost a month |
|---|---|---|---|---|
| 1 | Two new hires go live | Profiles chased, pages written, photos sized, lists edited, pages sent to Google | 6 hours | $900 |
| 2 | One person leaves | Every page, list and featured spot that names them found and edited | 5 hours | $750 |
| 3 | Logins and roles set up | Accounts made one by one, roles checked, abandoned signups cleared | 3 hours | $450 |
Together: 14 hours and $2,100, every month.
Example with illustrative figures, not a client result, priced at $150 an hour.
Hiring again soon? Get these hours back from your next hire.
Six jobs your onboarding system runs for you
Each job below runs without anyone asking for it.
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Guided profile signup
New people fill in photos, details and services step by step, with nudges until nothing is missing.
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Live on every page
Their page goes live and joins each list, menu and featured spot that shows your team.
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Sent to Google
Google gets each new page the same day, with no one submitting it.
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Accounts in one step
A login with the right role and settings is ready the moment someone joins.
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Offboarding done overnight
Mark someone inactive and every page that named them is current by morning.
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Checks before publishing
Nothing goes live while any page still shows someone who has left.
How it runs from the day someone joins
Every join and every exit goes through the same four steps.
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Someone joins.
You add them to your records the way you do today. -
Their profile fills in.
A guided signup asks for the rest and chases what is missing. -
They go live.
The change starts publishing itself within about 2 seconds, and the page goes to Google once checks pass. -
Someone leaves.
One switch at the end of their last day, and the site is current by morning.
Week one is a call and a plan you sign off. First system live in four to six weeks.
Have a start date coming up? Get my build quoted.
Proof from a business that adds people without edits
We built this onboarding automation first for a national services business.
Fully automated operations
One owner runs a multi location services business on 194 systems and no office staff
A national multi location brand with 84 service contractors. Each person who joins or leaves reaches every page without an edit.
194
systems live
17
automatic checks before any change goes live
0
data lost across every change shipped live
- A saved change starts publishing itself within about 2 seconds.
- Mark someone as left and every page that mentioned them updates that night.
Anonymized under NDA. The numbers are real.
Every step of a handover is written down as well: get a runbook, the written steps anyone on your team can follow.
What moves the price
One quoted price covers the build, after one call.
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Where people show
What it changesEach page, list or app that shows your team adds its own update and check.
Check it yourself Count the places a new hire's name appears today.
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How often people change
What it changesIf your team changes every week, each update needs more checks.
Check it yourself Count who joined or left in the last three months.
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What you have today
What it changesOne clear record per person shortens the build.
Check it yourself Ask where a new hire's details live today.
Is this system a fit for your team
Check your own team against these six lines.
Good fit
01
Your team shows on your website by name.
Each new face appears without anyone editing a page.
02
People join or leave every month.
Every change reaches the site the same day or that night.
03
Customers book or ask for a person by name.
They see people who still work with you.
Not a fit
01
You need payroll, tax forms and benefits signup.
An HR platform covers that paperwork.
02
Fewer than a handful of people join in a year.
A written checklist is enough for now.
Operations
Put your next hire on your site without a single edit.
Your site keeps up with every join and exit, and nothing is billed until you approve the plan. One call about how people join and leave your team today.
Prefer to write? Send us a message.
Questions before you hand onboarding to a system
Can we automate employee onboarding without changing our HR software?
Yes, your HR software keeps the contracts, payroll and forms. Onboarding automation as we build it covers the public side: the new person on your site, in your lists and on Google.
What happens to the pages about someone who leaves?
Their page leaves search and points visitors to the people who are here now. Lists and featured spots stop showing them the same night.
Do new hires have to learn a new tool?
They fill in one guided signup, step by step. The nudges stop once their profile is complete.
What if someone's details are wrong after they go live?
Fix the record once and every page that shows them carries the change. The signup keeps asking until every required field is filled.
What does the build ask of our team?
One call, a walk through how someone joins and leaves today, and your sign off on the plan. From there the build runs without more of your hours.