Business automation systems we built
Every system on this page is live for a client and took over a job someone used to do by hand. Find the jobs that take up your week, then ask which one to build first.
1 hour of your time, free. Nothing in your tools changes.
- 194 systems live
- 1 owner, 0 office staff
- 17 automatic checks
On this page
Business automation systems by department
Each card is one system, built and live. It shows what you get and when it kicks in. Cards marked AI step have a step where a model reads, writes or checks something.
Want ideas before a list of builds? Our guide to AI automation examples explains how to pick your first three.
Sales
Systems that turn visitors into requests and requests into orders.
-
Often bought together suggestions
Every offer page suggests what customers most often add, so each page cross sells on its own.
Kicks in when you add a new offer
-
Prefilled requests from any page
Every customer request arrives already naming the service and the page it came from, ready for a reply.
Kicks in when a visitor clicks a request button
-
One price on every page
Change a price once and every page and your price list show the new one by morning.
Kicks in when someone changes a price in the admin
Marketing
Your channels keep publishing while you run the company.
- AI step
AI posts on your Google Business Profile
Your Google listing keeps posting about what is new, even in the weeks nobody thinks of it.
Kicks in when something new goes live, or a quiet week passes
- AI step
Social queue refill and run out alerts
Every social channel keeps posting from your approved photos, and you hear before a queue runs dry.
Kicks in when the daily check of your social queues runs
-
Quarterly competitor snapshots
Every quarter you get a dated record of what your competitors changed and where they rank.
Kicks in when the quarterly check on competitors runs
Channels keep publishing while you run the company, see every marketing system.
Customer service
Systems that answer, book and route without a person on the thread.
- AI step
AI replies to every Google review
Every Google review gets a reply written in your voice, and nobody on the team writes one.
Kicks in when a new review lands on your Google listing
-
Orders and appointments desk
Every order and appointment sits in one list your team can confirm, cancel or edit.
Kicks in when the team logs a new order or appointment
-
Contact and share buttons
One tap opens the right call, message or share for the customer, and nobody looks up a number.
Kicks in when a customer or admin taps contact or share
Operations
Your team, your data and your site stay current without anyone chasing them.
-
Runbook library
Every recurring job has a runbook, written steps a new hire can follow. Nobody explains it twice.
Kicks in when a recurring job is set up or changes
-
Automation health monitor
If an automation stops, the right person hears about it before a customer ever notices.
Kicks in when the scheduled health check runs
-
One database behind the site, the app and the reports
Change a price, a profile or a status once, and your site, app and reports all show it.
Kicks in when any fact changes in your records
The team, the data and the site stay current on their own, see every operations system.
Finance
Systems that keep the numbers current and the limits in sight.
-
Live revenue and sales reports
Current revenue and sales sit on one page you can open any day, with no month end spreadsheet.
Kicks in when a sale or appointment is recorded
-
Paid API usage and quota watch
You get a warning before a paid service hits its limit, stops a system or adds a charge.
Kicks in when your systems use a paid outside service
-
Sales history import
Your reports include past sales from the first day, and nobody copies old rows across by hand.
Kicks in when past sales arrive as spreadsheets
Website and SEO
Your site stays current, indexed and measured with no developer on call.
-
Location and service pages from your own data
Every location and service gets its own researched page, and none of them reads like a copy.
Kicks in when you add a new location or service
-
Google indexing on autopilot
New and changed pages reach Google the day they go live, and nobody submits them by hand.
Kicks in when new or changed pages go live
-
Search ranking reports
A current report shows which searches bring people to which pages, and nobody exports a spreadsheet.
Kicks in when the scheduled report runs
Pages stay current, indexed and measured without a developer on call, see every website and SEO system.
Saw a job your team still does by hand? The free automation assessment prices it per month and names your first build.
Proof from one services business
194 systems live for one services business, with one owner and no office staff. Every system above comes from that build.
- 0 data lost across every change shipped live
- 17 automatic checks before any change goes live
- $0 systems and architecture cost
Anonymized under NDA. The numbers are real.
Which system should you build first?
Services and B2B companies with repeat admin, such as quotes, invoices, onboarding and reporting, get the most from a first system.
Build the one that earns its place. The right first system brings in more cash or gives your team hours back.
The free automation assessment answers that for your company. We map the work your team repeats, price it per month and name the first system to build.
First system live in 4 to 6 weeks. The first weeks go to access, a walkthrough of how your team works, a plan you approve and testing before go live.
Free assessment
Name the job your team should stop doing by hand.
One 30 minute call starts the free automation assessment. A week later your jobs come back priced, first system named. Nothing in your tools changes.
Prefer to write? Send us a message.
Questions before you pick a system
Were these systems built for a real business?
Yes, every card is one of the automations we built for a services business, and each one is live there today. The client stays anonymous under NDA.
Will a system built for another company fit ours?
The job carries over, and the build follows your company. We build each system inside the tools you already use, around how your team works.
Can you build a system that is not on this list?
Yes. This page lists what is already built, and the assessment names a system for any job your team repeats.
How long until our first system is live?
Most first systems go live within weeks of the kickoff call. The first weeks go to access, a plan you approve and testing before go live.